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Department: 480501 - HR University Temporary Services (UTS)

Location: Raleigh, NC

Essential Job Duties:

Manage and monitor all GES Center grants including monthly reconciliations, burn rates, PMR’s and closeouts.

Oversee the GES Center budget.

Keep the GES Executive Committee informed of budget.

Process all financials, including vouchers, IDT’s, JV’s, purchase-card reconciler for Center p-card accounts, travel, reconciling all accounts monthly.

Knowledge of University, state and federal policies and procedures – working knowledge of said policies regarding travel, spending (p-card and marketplace and vouchers), and different types of ledger accounts. Ability to resolve issues that arise with any of the above. Ability to effectively communicate policies to others.

Respond to non-standard inquiries and advising others regarding university policies and procedures for non-standard situations. Additionally, organize and communicate with invited guests (local, national and international) to the university on all aspects of their visit, reimbursement, etc.

Serve as liaison for human resources paperwork for hiring of employees and submitting salary distribution changes for the Center staff.

Utilize advanced functionality of new and standard software applications simultaneously to perform work duties.

Participate in implementing upcoming events by coordinating logistics, menu planning, overseeing the budget and processing all financials.

40 hours; Monday – Friday from 8 am – 5 pm (hybrid schedule available- work remote Mondays and Fridays, in office Tuesdays, Wednesdays, and Thursdays)

Other Work/Responsibilities:

N/a

Required Qualifications:

Excellent verbal and written communication skills

Knowledge of NCSU Financials, Grants, and HR policies and procedures

Must be organized and able to multi-task to meet deadlines

Proficient in the advanced functionality of new and standard software applications simultaneously to perform work duties. Such software applications include: Wolfware (Moodle), Financials (Marketplace, vouchers, JV’s, IDTs, P-card reconciliation, travel), PowerPoint, Word, Excel

Preferred Qualifications:

Excellent verbal and written communication skills

Knowledge of NCSU Financials, Grants, and HR policies and procedures

Must be organized and able to multi-task to meet deadlines

Required license or certification:

N/A

Position Number: 48SM23

AA/EEO Statement:

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.