Insomniac - Site Production Seasonal Project Manager 2024
Job Summary:
WHO ARE YOU?
Do you enjoy dance music? Do you excel at building exciting and unforgettable displays? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture as well as creating memorable experiences. Is this you? Read on…
WHO ARE WE? Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.
Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac’s events have taken place in 13 countries across five continents. The company’s premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.
THE ROLE
Insomniac is seeking a highly motivated and proactive Site Production Project Manager to join the production team at festivals and/or concerts. This position reports to the Senior Director, Site Production and Site Production Managers per event. Potential work locations for this role is in either Calabasas, CA / Las Vegas, NV / East Coast
RESPONSIBILITIES
Project Management
+ Partner with the Site Production Manager through the execution of every aspect of festival site production such as advance work, creating/updating vendor orders, onsite build coordination, etc.
+ Manage and maintain day-to-day flow of projects with Site Production Manager per show.
+ Maintain project timelines, track project process, and provide updates to all stakeholders.
+ Responsible for the creation and managing of site ops crew labor schedules and budgets.
+ Manage onsite schedules for Site Operations team and distribute / track daily task lists and projects through build and strike.
+ Provide support for all areas of the site ops team such as assistance in heavy equipment auditing and quartermaster tracking as necessary.
+ Responsible for other special projects as assigned by the site production manager.
Reporting
+ Prepare and track all P-Card spending reports, and per diem coordination with finance team.
+ Partner with site production manager to prepare forecasts, collect and organize quotes, and manage post show invoice reconciling.
+ Understand cost of materials / supplies and consequences of damages and loss with festival gear / rentals.
Administration
+ Manage seasonal staff roster, coordinate offer letters, and new hire onboarding in coordination with HR.
+ Responsible for timekeeping and payroll functions for seasonal staff in coordination with HR.
+ Partner with Site Production Manager to spearhead recruitment / hiring efforts.
+ Coordinate and point of contact for all staff lodging, ground transportation, and flight travel with our Fan Experiences travel agency.
+ Schedule calls and meetings, prepare notes and support the site production manager in all administrative related tasks.
+ Create necessary documents such as airtable forms, day sheets, command post dispatch guide and prepare site ops team, heavy equipment admin, and quartermaster admin with all necessary show info for proper logging / auditing to be done.
+ Set up office space making sure supplies and crew wellness needs are taken care of at all times.
Communication
+ Act as main internal communicator for the site production and site operations teams.
+ Collaborate with the Back of House (BOH) Team to streamline the advancing workflow.
+ Act as the advance lead for the site production team to complete and send out advance forms to confirmed site vendors and internal site department for each event. Spearhead all aspects of the advance process such as providing follow-up and timely return of advance forms, compiling necessary content, etc.
+ Coordinate with the warehouse team on shipping and receiving needs.
+ Provide clear, concise communication with all relevant stakeholders as directed
QUALIFICATIONS
+ 4+ years of experience in event project management or related experience
+ Well-rounded knowledge of production, site production elements, site build, and heavy equipment
+ Ability to effectively supervise and manage groups of staff
+ Must be an active problem solver, instilled with a sense of urgency for projects large and small
+ Have great written and verbal communication skills with exceptional attention to detail
+ Must be motivated with an “Everything is possible” attitude
+ Be able to work independently and efficiently without supervision
+ Proficiency in Microsoft Excel, GSuite, Airtable, Asana, Adobe PDF editor, Dropbox required
+ Heavy Equipment (ForkLift / Aerial Lift) certification preferred
+ Must be able to travel for work for long periods of time (i.e. several weeks at a time)
+ Willingness to use personal vehicle(s) to travel to business engagements
+ Knowledge of dance music and Insomniac’s brands
WORK ENVIRONMENT
+ Must be able to tolerate loud noise levels & busy environments
+ Must be able to move, lift, and/or carry items up to 50lbs.
+ May work in drastic temperature climates ranging from extreme cold to hot
+ Must be willing to work during evening and weekend hours, as required, to meet deadlines
Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.
EQUAL EMPLOYMENT OPPORTUNITYInsomniac strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.
HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.
Hiring Salary Range: $24.00-$34.00 USD
Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions.
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The expected compensation for this position is:
$16.00 USD - $16.50 USD Hourly
** Pay is based on a number of factors including market location, qualifications, skills, and experience.